TutorCruncher Reviews 

Love the new user interface!

I really appreciate the new interface as it is clean, intuitive, and very easy to navigate. Everything is organised clearly, making it much quicker to find the information I need without having to spend time searching through different pages.

The updated layout has helped streamline many of the administrative tasks involved in tutoring, saving me a significant amount of time. I particularly like how important information is presented in a clear and accessible way, making day-to-day management much more efficient. Overall, the new interface has greatly improved the user experience and made the platform even more enjoyable to use.

Generally great - a little clunky in places but really helpful

We’ve been using TutorCruncher for a while, and overall it remains a helpful platform for managing our tutoring operations, especially when it comes to lessons, reports, client records, and pulling data from the system.

One thing we appreciate is that TutorCruncher provides API documentation that allows us to pull information from TC when needed. That part has been useful and generally works for the reporting and data access we need.

That said, the API and integrations still feel a bit limiting at the moment. When we try to create API connections to TutorCruncher using tools like Google Apps Script, the connection sometimes gets shut down. We’ve also run into similar issues when using paid automation tools like Zapier or Make.com, especially when there are no reports being returned. This can make it difficult to reliably pull information out of TutorCruncher for our internal workflows.

The Google Calendar integration is also still slow, which can be frustrating when we’re trying to keep schedules synced and accurate.

We’ve also had some adjustment challenges with the newer layout. Some labels, like “job finished,” became harder to see in the new design, and we had to adjust tag colors ourselves to make them clearer. The reports page in the new design has also been harder to get used to, though it is helpful that TutorCruncher still allows users to switch back to the classic layout.

Overall, TutorCruncher is still a useful system for our business, and we appreciate the continued improvements. We just hope to see the API/integration reliability, Google Calendar syncing speed, and some of the new layout visibility issues improved over time.

We’ve found TutorCruncher to be a very useful and intuitive platform across multiple areas of our tutoring business.

For tutors, the session reports are especially effective, the system is easy to navigate, straightforward to use, and makes completing lesson feedback quick and efficient.

From an accounting perspective, the platform is extremely helpful because reports can be downloaded easily using a wide range of job and lesson filters. This makes reconciliation much simpler and saves significant administrative time.

The attendance reporting and session reconciliation features are also very useful for maintaining accurate records.

Tutor payroll processing is another area where the platform performs well. The payment balance view is clear and easy to understand, making it much easier to track tutor payments and manage payroll efficiently.

For the admin team, TutorCruncher is a fast and effective way to send bulk emails to tutors and monitor who has read them, which has improved communication and follow-up processes considerably.

Overall, TutorCruncher has helped streamline administration, reporting, payroll, and communication processes while remaining user-friendly for both tutors and back-office teams.

I’ve been using TutorCruncher for a short while now, since the start of operating my business. I use it to manage my tuition business, and it has honestly transformed the way I operate. Managing schedules, billing, and tutor coordination used to be a massive administrative burden, but this platform centralises everything into one seamless workflow.

The automated invoicing and payment processing are standout features—they save me hours of manual data entry and ensure that payments are always on time. I also really appreciate the user-friendly interface; both for my tutors and the families I work with.

I like the flat rate. There is a lot of functionality. There are a couple things I wish they had but there are always work arounds so it is not the biggest deal. But a trade off is the learning curve. Good product and customer service!

Really helpful with the all the questions I had - pointing me in the right direction of helpful links and videos. They get back to you really quickly, which it great.

TutorCruncher does everything I need it to when engaging with other tutors and now means I spend less time on admin and more time building the business.

Easy to navigate, very helpful with keeping in touch with tutors and parents. Tutors also find it easy to track their hours.

The platform is user friendly and has many options available for a variety of business set ups. The team is very helpful, happy to walk you through initial set up, and email responses to ad-hoc questions. There are a selection of basic web sockets (api) that you can integrate into your website.
With so many different business set-ups there is always going to be room for improvement in covering all the possible use cases and workflows. The web sockets can be limiting if you have specific desires, however technical know-how can overcome these.
Would recommend.

I’ve had such a great experience working with this company to get my platform up and running. Tony has been an amazing resource and all of the questions that I had throughout the process were thoroughly addressed. I would recommend tutor cruncher to anyone who is looking to have a CRM for their business.

After searching for a long time for a purpose built solution, Tutor Cruncher had the answers I had been looking for! With scheduling and billing easily integrated it makes running my small business that much easier! Thanks for the team to helping with setting up the platform for my business and providing ongoing support.

TutorCruncher has helped me grow my business! It keeps getting better and better.

Great system, makes the entire process quick and easy

Amazing customer service og support team! We at Mattehelten luv the platform as well

My tutoring business grew very big very suddenly and TutorCruncher was a great shift for us. It's a lot to learn, but once you get the hang of it, it makes life a lot easier. There's a lot of support along the way - it was much easier for my tutors to adapt so it's really just the administrator side that requires a learning curve. It also allows for a lot of customisation which was crucial for us. Highly recommend to growing companies.

TutorCruncher has saved my company a significant amount of time when it comes to admin and organisation. The user experience is excellent and much more intuitive than other tutoring management software I tested. After trying several different platforms, I decided to use TutorCruncher exclusively and it has made managing tutors, clients, scheduling, and billing far more efficient.

Tutorcruncher has developed an incredibly useful tutoring platform which has allowed me to develop and grow my own tutoring business.
The inbuilt calendar allows you to organise your teaching and students, parents and tutors receive automatic reminders.
The accounting function allows you to invoice clients easily once lessons are complete.
There is a great deal of functionality and this can be overwhelming when starting out but the training and support that the team give is incredible. Once you are up and running there are helpful videos o guide you through every question along the way.
It's also helpful that you receive a free trial when you start so you can get to grips with the package and start tutoring straight away without having to commit until you are satisfied that its the right package for you.
I'm so grateful that another tutor recommended this to me, it's been a game changer for my small tutoring business

TutorCruncher has all the tools required to set up and run a tutoring business. It is simple to use. You can personalise it as much as you like to meet complex legal requirements or keep it simple and easy to use. It integrates with a wide range of softwares like pencil spaces to offer premium tutoring experience and also groupworld.net to offer more affordable set up costs for small tutoring businesses. It is a complete solution for tutoring businesses. It can be improved by having an in house chat system allowing tutors and students to chat with admin moderation.

Generally a good performing piece of software

Without TC we would not have been able to scale up our business.

Beyond that, the customer support is good and the updates are timely and appreciated.

Thank you.